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Don’t confuse having an opinion with leadership, or mounting email volume with weightier job duties.įirst, I keep an actual to-do list. Here are five tips that make the system more effective. I’m ruthless about deleting emails that don’t require my attention. But I’ve actually gotten better over time at sticking to my five-folder rule. We tend to get more lax about newly adopted habits as their newness rubs off. So once you embrace this system, you need to adhere to it mercilessly–there are no half measures. If I think I may need to reference an email again, I’ll save it to this folder.Įmail will quickly become your master if you don’t take charge. FYI: Most items I receive are informational.Depending on your role, you many need a monthly folder. This Month/Quarter: – Everything that needs a longer-term response.

This Week: Everything that requires a response before the end of the week.

Today: Everything that requires a response today.

The exception to this rule is when you respond immediately and are waiting for an immediate response. Emails shouldn’t stay here any longer than it takes for you to file them into another folder. Emails, like meetings, rarely stay on track. The biggest mistake, in my experience, is creating folders based on topics. The technique comes with all the beauty and simplicity you’d expect from a firm charging seven figures per engagement–and it relies on a folder system you can tally on one hand. My best friend works for a major consulting firm, and I was grateful when he sketched out the rough strategy his firm shares with consultants to help them manage their own unruly inboxes. The system I use now isn’t a product of my own invention. Looking back, I didn’t have the discipline and discernment to really manage my email habits. I thought most messages addressed directly to me needed my response. So not only did I put up with this mess, I was actually complicit in letting it worsen. My team stands between two major organizations within my company, making collaboration crucial, however inefficient it was in practice. This article has been viewed 947,212 times.Part of the problem, I knew, was the nature of my work. This article received 43 testimonials and 100% of readers who voted found it helpful, earning it our reader-approved status. WikiHow marks an article as reader-approved once it receives enough positive feedback. There are 10 references cited in this article, which can be found at the bottom of the page. Christina is an advisor to the management team at Glow, as well as a business advisor for the Goldman Sachs 10,000 Small Businesses program, and she has a BS in Marketing from the University of Florida. Glow Events' work has been featured in Martha Stewert Weddings, InStyle, and SanFrancisco Magazine. Christina has worked with clients such as Salesforce, Heroku, Okta, and Netflix.

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Glow Events is a boutique event planning firm specializing in full event production and creative design for corporate and social events. Christina Millikin is the Founder and former CEO of Glow Events, an event planning agency based in San Francisco, California.

This article was co-authored by Christina Millikin and by wikiHow staff writer, Hannah Madden.

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